The herding cats problem
Planning a trip with friends from five different cities is project management. Without a system, the group chat descends into chaos. Here is the Betweengs Framework.
Phase 1: The consensus (months 6-4)
The blockers poll:Don't ask "When are you free?" Ask "When are you definitely NOT free?" Find the open window.
The budget anchor:Establish the lowest common denominator budget. The trip must be affordable for the lowest-income member.
The hub selection:Use Betweengs to find 3 potential destinations. Vote. Majority rules.
Phase 2: The booking (month 3)
The book or bust deadline:Set a specific date. Everyone must book their flights by this date. Prices rise; procrastination kills trips.
The accommodation captain:Assign ONE person to book the Airbnb. Do not let three people look.
The deposit:Collect money before booking. Never front the money without a deposit.
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Phase 3: The micro-logistics (month 1)
Arrival windows:Try to coordinate flights so everyone arrives within a 4-hour window to save on airport transfers.
The first night rule:No heavy activities on Night 1. People are jet-lagged. Plan a casual dinner.
Phase 4: The execution
Roaming:Ensure everyone has eSims set up.
Photos:Set up a shared album immediately.
Structure creates freedom. By locking down the logistics early, you leave room for the spontaneity that makes travel magical.